Edgefield County TimeClock Privacy Policy

Effective date: October 26, 2026

Edgefield County operates the Edgefield County TimeClock application for authorized County employees to record work time, manage timekeeping information, and submit related requests. This policy explains the information used by the TimeClock system and how it is handled.

Information We Collect and Use

The TimeClock system may process employee account and identity information, employee number, department and role information, clock-in and clock-out records, timecard and leave information, punch correction requests, device or trusted-session information, IP/network information, and security/audit information.

This information is used to authenticate users, operate the County timekeeping system, maintain time and attendance records, support payroll and supervisory functions, prevent misuse, and maintain system security.

Location Information

The mobile application requests foreground device location only when an employee attempts to clock in or clock out and location verification is required. Location information associated with a punch is used to verify the location of that timekeeping event.

The application does not request or collect background location and does not continuously track employees.

When a device is using a County-approved or trusted network, the system may use network information to determine that device location is not required for that punch.

How Information Is Shared

TimeClock information is used for Edgefield County governmental and employment-related operations and is made available only to authorized County personnel according to their job duties and application permissions.

Edgefield County does not sell TimeClock personal information and does not use TimeClock information for advertising.

Information may also be disclosed when required by applicable law, legal process, records-retention requirements, or other lawful governmental obligations.

Data Security and Retention

Edgefield County uses administrative and technical safeguards intended to protect TimeClock information from unauthorized access or misuse. Timekeeping and related records are retained as necessary for County operations and in accordance with applicable records-retention requirements.

User Choices and Permissions

Employees can control the mobile application's location permission through their device settings. If location verification is required for a punch and location permission is unavailable, the system may prevent that punch until location access is provided or the employee uses an approved network or other authorized timekeeping process.

Contact

Questions about the Edgefield County TimeClock application or this privacy policy may be directed to Edgefield County through the County's official website: www.edgefieldcounty.sc.gov.